Commercial Property Management Services

 

Tenant Relations

Tenants are given our Property Manager’s cellular phone and direct email for quick access and resolution of any service or maintenance issues. Our team of professionals has a positive and “can-do” attitude.

Vendor Management and Cost Containment

We work hard to provide the most professional, experienced and knowledgeable vendors in the business. We are dedicated to negotiating the best prices and services in the industry. We make sure that all vendors are licensed and insured.

Lease Administration

• Abstract leases and contact tenants regarding lease expiration dates and amounts for renewal and termination options, monthly rent and CAM increases
• Move-in Inspections Paperwork Completed at Lease Signing
• Move-out Inspection Paperwork Completed at termination of the Lease
• Security Deposit Refund/Charge letter sent to previous tenant according to Florida Statutes
• Rent Collection
• Late fee enforcement
• Prepare and Deliver Three Day Notice Letter for Non-Payment of Rent

Compliance and Safety

• Schedule and attend all life safety and fire equipment inspections
• Follow-up with City Inspectors regarding outcome of inspection reports
• Eliminate exposure to injury, liability, OSHA and ADA violations
• Prepare life and safety manual for all properties

Building Maintenance and Operations

• On Call 24/7 for all maintenance emergencies
• Schedule preventative maintenance for all mechanical equipment and roof
• Schedule licensed and insured vendors to perform all maintenance and repair work
• Project Management services for building upgrades and interior unit upgrades
• Send out RFP to vendors for proposals of monthly maintenance and also one time project over $500.00

Accounting

• Accounts receivable collection
• Accounts payable –vendor invoice processing and payment
• Florida Sales tax compliance
• Bank account maintenance
• Estimate cash reserve account projections
• Provide information to outside accountants for annual tax returns
• Accrual or cash basis financial statements
• Prepare annual property budget
• CAM reconciliations
• Electronic Monthly Reports Emailed
• Early Statement Generated and Mailed for Records and Tax Purposes

Property Insurance

• Give necessary property information to agents
• Assign insurance markets to several top agents to obtain quotes
• Manage the quoting process and set deadlines
• Review quotes and make recommendations

Hurricane and Emergency Planning

• Hurricane manual prepared exclusively for your property
• Emergency management and vendor team to respond immediately after the hurricane has cleared the area
• Assessment of damage and management of the cleanup by licensed and insured vendors
• Life Safety manual prepared exclusively for your property

Residential Property Management Services

Lease Administration

• Abstract leases and contact tenants regarding lease expiration dates, amounts for renewal and termination options.
• Conduct Background check and credit report for all potential tenants
• Move-in Inspections Paperwork Completed at Lease Signing.
• Move-out Inspection Paperwork Completed at termination of the Lease
• Security Deposit Refund/Charge letter sent to previous tenant according to Florida Status
• Monthly rent Collection
• Late fee enforcement
• Prepare and Deliver Three Day Notice Letter for Non-Payment of Rent

Compliance and Safety

Eliminate exposure to injury, liability and ADA violations

Building Maintenance

• On Call 24/7 for all maintenance emergencies
• Schedule preventative maintenance for all mechanical equipment and roof
• Schedule licensed and insured vendors to perform all maintenance and repair work
• Inspect entire unit every other month which includes changing HVAC filter
• Project Management services for building upgrades and interior unit upgrades

Hurricane and Emergency Planning

• Emergency management and vendor team to respond immediately after the hurricane has cleared the area
• Assessment of damage and management of the cleanup by licensed and insured vendors

Accounting

• Accounts receivable collection
• Accounts payable –vendor invoice processing and payment
• Florida Sales tax compliance
• Bank account maintenance
• Estimate cash reserve account projections
• Provide information to outside accountants for annual tax returns
• Accrual or cash basis financial statements
• Prepare annual property budget
• Electronic Monthly Reports Emailed
• Early Statement Generated and Mailed for Records and Tax Purposes

Property Insurance

• Give necessary property information to agents
• Assign insurance markets to several top agents to obtain quotes
• Manage the quoting process and set deadlines
• Review quotes and make recommendations

CONCIERGE VIP Residential Services

Our Concierge VIP Residential Services Include:

Lease Administration

• Abstract leases and contact tenants regarding lease expiration dates, amounts for renewal and termination options.
• Conduct Background check and credit report for all potential tenants
• Move-in Inspections Paperwork Completed at Lease Signing.
• Move-out Inspection Paperwork Completed at termination of the Lease
• Security Deposit Refund/Charge letter sent to previous tenant according to Florida Status
• Monthly rent Collection
• Late fee enforcement
• Prepare and Deliver Three Day Notice Letter for Non-Payment of Rent

Compliance and Safety

Eliminate exposure to injury, liability and ADA violations

Building Maintenance

• On Call 24/7 for all maintenance emergencies
• Schedule preventative maintenance for all mechanical equipment and roof
• Schedule licensed and insured vendors to perform all maintenance and repair work
• Inspect entire unit every other month which includes changing HVAC filter
• Project Management services for building upgrades and interior unit upgrades

Hurricane and Emergency Planning

• Emergency management and vendor team to respond immediately after the hurricane has cleared the area
• Assessment of damage and management of the cleanup by licensed and insured vendors

Accounting

• Accounts receivable collection
• Accounts payable –vendor invoice processing and payment
• Florida Sales tax compliance
• Bank account maintenance
• Estimate cash reserve account projections
• Provide information to outside accountants for annual tax returns
• Accrual or cash basis financial statements
• Prepare annual property budget
• Electronic Monthly Reports Emailed
• Early Statement Generated and Mailed for Records and Tax Purposes

Property Insurance

• Give necessary property information to agents
• Assign insurance markets to several top agents to obtain quotes
• Manage the quoting process and set deadlines
• Review quotes and make recommendations

PLUS…

• Short Term Services
• Leaving town
• Check unit once a week for any leaks, air conditioning problems or damage within the unit.
• Remove all trash from unit
• Remove perishable food items and expired items from refrigerator
• Pickup mail weekly
• Check and run vehicle weekly

Coming back into town

• Prepare unit for your arrival.
• Stock refrigerator with your requested food items the evening before your arrival

Unit Maintenance

• On Call 24/7 for all maintenance emergencies.
• Schedule licensed and insured vendors to perform all maintenance and repair work
• Project Management services for building upgrades and interior unit upgrades

Hurricane and Emergency Planning

• Close all hurricane accordion shutters for the unit if area is issued a hurricane warning
• Emergency management and vendor team to respond immediately to the unit after the hurricane has cleared the area to assess for damage
• Assessment of damage and management of the cleanup by licensed and insured vendors
• Open all hurricane accordion shutters once the storm passes